February 14, 2017
Facilities Meeting - February 14
Five issues were discussed at the meeting:
The meeting agenda along with attachments is posted here.
Intersection improvement project at Rt796 and Old Baltimore Pike
State Representative John Lawrence was asked to come in and presented an update on a project to improve the intersection at Rt. 796 and Old Baltimore Pike. This project is relevant to the AGSD since any development to the Sunnyside Road property would warrant improvements to the intersection. Penn Township has passed an ordinance stating they will pursue ACT209 to pay for the improvements to the intersection (minus any Penn Dot money). ACT209 provides a legal framework for Penn Township to recoup their costs by charging an Impact fee to anyone who builds in the area surrounding the interaction. The Impact fee will be based on the size of the building, what it is being used for, and the number of trips into the intersection the building will generate. The liability will incur at the time of the land development approval. Next steps: It could take Penn Township up to 18 months to work through the ACT 209 process. It could go faster with work to improve the intersection starting in 2018 or 2019.
Updated Long Range Capital Project
The School Administration presented tables that listed the amount of money approved in the current budget to do repairs and upgrades to the current school buildings/district offices and the amount of money spent. In all cases, the money that is being spent in 2017 is a fraction of what was budgeted to be spent. Any money not spent will stay in fund. In September, the Administration will discuss what projects in the Long Range Capital Plan should be paid for in cash and what projects should be financed.
2016 - 2017
2016 - 2017
Spent to Date
Spent to Date
* - Includes $875,000 for roof work
This follows a familiar pattern. Over budgeting and under executing annually is a way to build the revenue stream by providing support for tax increases but then accumulating cash reserves for future projects.
|Building||2015 - 2016|
|2015 - 2016|
High School Roof
The current High School roof was installed in the 1990s. It has exceeded its life span of 20 years and is out of warranty. It will cost approximately $4million to replace the roof. The Administration has recommended that the roof not be replaced at this time. Instead $50K will be budgeted annually to continue to repair the roof until the Administration makes a decision on the future of the high school building. In addition, there is work that needs to be done on wall flashing and the heating and AC system. The Administration believes that this work needs to take place before the roof is replaced. Thus all this work will be put on hold. A recommendation was also made that when the HS roof is finally replaced, it should be paid for by borrowing the money as part of a larger renovation project.
The recommendation by the Administration to delay the repair of the high school roof defies logic particularly since there are no plans to close the high school building. All had agreed at the last facilities meeting that continuing to repair leaks in the roof was a waste of money. The current roof has a faulty design and it will continue to fail with no way of knowing where or when a particular part of the roof will do so. The only way to solve the problem is to replace the roof. The HS roof may not get replaced for at least another 2 years – maybe longer. None of the school board members attending this meeting challenged the recommendation or expressed any concerns about whether the current high school students are being provided an appropriate learning environment.
The presentation on the condition of the roof is available here.
Elementary School Sign and High School Light Pole Banners
The Penn London Elementary and Avon Grove Intermediate PTA groups have offered to help pay for a Marquee sign for PLE/AGIS Campus. The cost of the sign is $30K with $18K being contributed by the PTAs. The district would need to pay the remaining $12K. The cost of the sign has to be discussed with the Finance Committee. A decision regarding the sign may be made at the next meeting.
The OK was given for spirit banners to be purchased and installed on the light poles at the high school. The banners are being purchased by the High School parents group. Board input was requested because there was some question about which logo would be incorporated.
Penn London Modular Classrooms
The district is working with Penn London Township to obtain building permits for the modular classrooms needed to support the new full day kindergarten program starting next fall. The township has requested a rain garden ($10K) to deal with any increase in water run-off due to the increased impervious surface associated with the modules. There could be a decision from the Penn London Planning Commission by Wednesday, February 15th.
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